Captioning Options

All videos posted in your Canvas courses must be captioned. Please review the following scenarios for captioning options available to faculty.

Scenario 1: I need to caption my Canvas Studio videos

Fullerton College added Canvas Studio in July 2020. Canvas Studio allows faculty to create a video library within Canvas by embedding video creation tools built on Screencast-o-matic, providing space to upload and store existing videos, and giving faculty the ability to add YouTube URLs to their Studio. There are two different processes for captioning in Canvas Studio.

Captioning Videos Created or Added to Canvas Studio:

  1. In your Canvas Studio Library, click View on the video you want to caption.
  2. Select the Captions tab.
  3. Under Captions Request, select the language you are speaking in your video and click Request.

Canvas Studio Captions Request menu

  1. You will receive an email when the auto generated captions are complete.
  2. Go back to View the video and click the Review and Publish button.
  3. Review the caption script and make revisions as needed.
  4. Once your edits are complete and the captions are accurate, click the green Publish button.

Captioning YouTube Videos Added to Canvas Studio:

You will notice that captions from YouTube do not transfer over when you add a YouTube video to your Canvas Studio. Please follow the steps below to retrieve the YouTube captions file and add the captions to the YouTube video in Canvas Studio.

  1. Copy the YouTube URL.
  2. Go to DownSub and paste the YouTube URL.
  3. Click the green Download button.
  4. Select the green SRT button to download the caption file and save it to your computer.

DownSub srt button

  1. Go back to the video in your Canvas Studio.
  2. Click Captions and select the appropriate language for your captions.

Canvas studio captions options

  1. Select the captions file you saved from DownSub.
  2. Congrats – your video is now captioned in Studio!

Scenario 2: I create my own instructional videos and host them on YouTube

Solution: YouTube Caption Editor

Watch this short video to learn how to edit YouTube’s automatic captions.

Note: YouTube has a new YouTube Studio interface. Many of the features you will need are missing. Save yourself a headache and switch back to Creator Studio Classic!

  1. Go to YouTube Studio and sign into your account
  2. In the bottom left menu, click Creator Studio Classic

Print out this “cheatsheet” to keep at your desk for reference.

Scenario 3: I create my own instructional videos, but do not want to use YouTube

Solution: 3C Media

Note: There are lengthy delays due to increased usage, captioning requests are currently taking longer than usual to process. 

3C Media Benefits:

  • FREE video storage for faculty, staff, and administrators of the CA Community College system
  • Share videos privately or publicly
  • Request captioning in a few simple steps

Create an account and request the ability to upload videos.

Watch this video to learn how to register for a 3C Media account.

Watch this video to learn how to upload videos to your 3C Media account.

Watch this video to learn about the 3C Media Canvas LTI.


Scenario 4: I use third-party YouTube videos that have auto-generated captions

Solution: Copy/Paste the Captions from YouTube

Even if you do not own the YouTube video, you can access the captions using DownSub.

  1. Paste the YouTube URL into DownSub and click the green DOWNLOAD button.
  2. Click the green SRT button and your caption file will download.

DownSub srt button

Once you have downloaded the captions file from DownSub, use Amara to add the captions to the video.

Scenario 5: I use third-party YouTube videos that do not have automatic captions

Solution: Amara

Create a free account with Amara and use their editor to caption third-party videos from YouTube and/or Vimeo. Watch the video below to learn more about Amara’s captioning interface.

Scenario 6: I recorded my Zoom lectures and need to caption the recordings

If you would like to record your Zoom lectures and then post them in Canvas for students to review, there are a few options for captioning those recordings:

Option 1

  • Download your recorded lectures from your Zoom account (Zoom > Recordings > Cloud Recordings)
  • Sign up for a 3C Media account, upload your recorded lectures, and request captioning
    • NOTE: The turnaround time for captioning is much longer than it used to be pre-COVID. Captions may take up to two weeks and that is always subject to change.

    Option 2

    • Turn the audio transcript setting on in Zoom. (Zoom > Settings > Recording > Advanced cloud recording settings > Audio transcript check box)
    • This will enable you to download a caption (.vtt) file along with your recorded lecture from your Zoom account. If you need to make edits (correct spellings, add punctuation or capitalization, etc.), you can easily make them right in the caption file.
    • Depending on the size of the video (10 MB or less), you can upload the video and add the caption file to Canvas Studio. (For reference, the recorded lecture shown below is 21:38 minutes long and was approximately 8.5 MB.)
    • Canvas Studio also has a Request Captions option you could elect to use if the Zoom caption file seems like it will be too difficult to edit. Those captions are approximately 85% accurate and are very easy to edit and publish.

    Canvas Studio Captions options

    Option 3

    • Upload your Zoom recordings to YouTube.
    • YouTube will generate an automatic caption track, which is very easy to edit. Refer to this YouTube Captions Cheat Sheet and Scenario 2 above for more information.

Scenario 7: I need live captioning in Zoom

Fullerton College Distance Education can provide live captioning for Zoom sessions and/or webinars through

One Week in Advance:

  • Email and to request live captioning. Please provide the following information:
    1. Course name & CRN
    2. Student name
    3. Dates, times, Zoom URL and Zoom password for each scheduled session.
  • Cory Thomas or Heather Skratulia will schedule your live caption sessions in Verbit and send you instructions on how to set up the captioning within your Zoom session.